CH2M Construction Administrative Assistant-Dallas, TX in Dallas, Texas

Be a part of our transit and rail design team and have a hand in transforming tomorrow.

Our Dallas/Fort Worth area Transit and Rail Practice is seeking a Project Administrative Assistant. This position provides a wide variety of administrative and staff support services at a project level. The incumbent performs a specialized administrative role independently. The incumbent uses judgment based on experience to evaluate situations and develop solutions, and works independently to achieve assignment outcomes. This position manages own workload and may delegate assignments to other administrative staff or team members. This position provides on the job training to new team members.

Duties and Responsibilities:

  • Supports a special project manager or project in collection/distribution of data, communications, coordinating project files, managing information flow, coordination of meetings and materials, tracking financials, or preparation of reports associated with a project

  • May help project managers by executing special or continuous research in support of a project, collecting data and analyzing complex problems associated with a project

  • Assists with monthly project status reporting and invoice preparation

  • Coordinates updating and maintenance of project lists and databases

  • May act as budget manager of departmental project(s)

  • Assist the Program Manager and Project Managers with the clerical duties needed for construction projects

  • Production of letters, memos and correspondence, reports, studies, specifications, tables, and forms as needed and requested by the project managers and project staff

  • Organize and manage project information including the logging, distribution and tracking of submittals and RFI’s (Request for Information) and the archiving of project information both electronically and manually

  • Exercises independent judgment related to day-to-day administration of projects

  • Research and prepare other reports, spreadsheets, and presentations as needed

  • Prepare meeting documents and attend meetings as required

  • Assist in documenting incident histories and in preparation and maintenance of incident log

  • Assist in contract administration

  • Prepare various correspondence, documents, and materials, as needed

  • Change Authorization, Change Order, and Supplemental Agreement Forms

  • Drawings Revisions Logs for approved amendments and revised drawings

  • Estimates and Records of Negotiations (RON)

  • Other backup material as needed

  • Update and maintain Change Order Log

  • Attend Change Management Meeting

  • Coordinate and track transmittals and requests for estimates

  • Track Letters of Intent and responses and maintain Letters of Intent Log

  • Assist in drafting responses to Letters of Intent

  • Attend Owner’s Meeting

  • Update and maintain Quality Report Log with information from the Daily Inspection Reports

If you’re up for the challenge, we’ve been looking for someone just like you. Join our team and help us lay the foundation for human progress.

The minimum qualifications for this position are:

  • A minimum of 2 years construction office experience

  • Excellent verbal and written communication skills

  • Strong organizational skills

  • Strong customer service skills

The ideal candidate will possess the following skills and experience:

  • High School Diploma or equivalent required, plus advanced or specialized training in project or administrative support preferred; college degree

  • 8 or more years of project related support experience is preferred.At CH2M, the greatest challenges provide

At CH2M, the greatest challenges provide the biggest rewards. Each day, your drive and creative ideas will be providing solutions that help build a better tomorrow. Whether it is the pride that comes with accomplishment, personal growth or making a difference in the world, you will discover true success in a career that brings out the best in you at CH2M. Ready? Let’s get to work. Developing People through Challenging Projects CH2M is an Equal Opportunity Employer.

CH2M is an Equal Opportunity Employer - M/F/Veteran/Disability. Learn more about your rights under Federal EEO laws and supplemental language.